Office Administrator – Request for Applicants

Position Overview:

The Church Office Administrator/Bookkeeper works to ensure the smooth and efficient
operation of the church office, all bookkeeping related matters and provides direct support to
the Pastor. The position plays a key role in communication, and a welcoming presence for all
who interact with the church. This is a part-time, hourly position. Weekday work hours and
start times could be flexible. All work is done on site in the church office.

Candidate may be an active church member, or be active in another community.

Sumner United Methodist Church is a faith community in Sumner, WA that believes everyone is
welcome to God’s love and grace, supports people doing good in the world, and nurtures your
spiritual journey with God and in community.

Responsibilities:

Office Administrator

• Oversees the daily operations of the church office, maintaining an organized and
  hospitable office environment
• Serves as the prime office and telephone welcomer during the week, managing
  information requests and interactions with the community and our partners
• Manages church calendars, facility use schedules, church database, coordinate facility
  usage requests, and manage administrative service contracts
• Responds to community requests for assistance
• Coordinates office volunteers

Communication and Coordination

• Distribute church-wide and internal communications (e.g., weekly email newsletters,
  Sunday bulletins, announcements, mailings)

Support for Ministry Teams & Congregation

• Assist staff and lay leaders with administrative needs related to church programs
• Support staff in preparation for meetings, worship, and seasonal events as needed
• Support Pastor, tracking their expenses, events, and scheduling

Bookkeeper

• Financial accounting including accounts payable, payroll, and records retention.
  Checking accounting records for accuracy, tracking invoices and payments and
  maintaining a system for organizing church documents.
• Pay bills and reimburse church members per the direction of council and the committee
  and work area chairpersons. Maintain paper and electronic records of the transactions.
• Record the income as directed by the financial secretary
• Execute monthly payroll, including payment of employment-related taxes and
  completion of tax paperwork
• Provide monthly reports of the above transactions and financial status to the
  committees, work areas, and council
• Assist all committees and work areas in building their annual budgets
• Provide input for the annual Pastor’s report
• Respond to inquiries related to financial matters

Desired Knowledge, Skills, and Abilities:

• Aligns with Sumner UMCs commitment to inclusion, justice, and belonging
• Excellent written and verbal communication skills
• Strong organizational and time management skills with attention to detail
• Proficiency with Microsoft Office (Word, Excel, Publisher, Teams) and electronic mailing
• systems (e.g. Mailchimp)
• Experience managing schedules, documents, and confidential records
• Ability to interact with diverse individuals in a welcoming and hospitable manner
• A commitment to inclusive, accessible, and user-friendly systems
• Creative problem-solving and process creation abilities
• Knowledge of non-profit or church administrative best practices preferred

To apply send an email including a resume and any cover letter to office@sumnerumc.org. The
position will remain open until filled.